Descriptions
SUMMARY
OVERVIEW
Job Description Overview The Procurement Manager will provide procurement leadership and technical support to Jhpiego Tanzania projects, ensuring good procurement practices are followed according to Jhpiego policies and procedures and avail procurement services to clients in a professional and timely manner. S/he will work closely with Jhpiego Tanzania staff and project staff to develop procurement plans, timelines, and procurement practices to ensure projects can deliver their scope on time and within timelines. S/he will develop, implement and maintain sound procurement systems following the organization’s procurement policies and procedures to ensure integrity, smooth running and effective performance of the offices and programs. This position will be closed on September 27 th , 2026
RESPONSIBILITIES
- Provide overall leadership and mentorship to Jhpiego staff on the development and implementation of procurement plans Ensure Purchase Request are adequate, clear, specific and complete.
- Check quality and availability of requested items and collect proformas accordingly.
- Perform purchasing functions including: Sourcing for quotations and negotiating for prices, terms, delivery and after sale services with vendors, Create/prepare a basis for vendor selection and forward it to Jhpiego Baltimore for procurement approval.
- Raising LPOs and forwarding them to vendors/suppliers Follow up with vendors to ensure timely delivery of goods and services Work with Jhpiego user department to determine specifications for goods and services Ensure all steps involved in the procurement process – distribution of quotation requests, collection of proforma invoices, delivery of Purchase Orders, collection of goods, obtaining Goods Receiving Notes, and final submission of GRNs and receipts to Finance.
- Responsible for reviewing completeness and accuracy of all documentation from product order to the actual delivery goods, confirming the arrival of the correct quantity and quality of delivered Jhpiego consignments.
- Ensure timely procurement and proactively identify gaps and make suggestions for improvement.
- Track the progress of orders using appropriate procurement trackers as necessary and clarify any missing or questionable information received from the clients.
- Maintain procurement tracking sheet offline or in One Jhpiego, ensure the tracking sheet is updated with the current procurement status.
- Ensure user/client is frequently informed on the status of their order/ requisition and is updated in One Jhpiego Ensure appropriate vendor management and coordinate timely payment to all vendors.
- Prepare analysis of bids, compiling bid documents for review by the purchasing committee and assist in setting selection criteria.
QUALIFICATIONS
- Master/Degree in Procurement and Supplies or related field Minimum of 6 to 7 years of prior work experience in procurement functions Experience in Purchasing and Supply Management (CIPS preferred) Experience in logistics/supply chain management, including supply planning and public health procurement commodities management desirable.
- Ability to work comfortably with Microsoft Office software, specifically Word, Excel, Access and PowerPoint.
- Minimum 3 years of relevant experience (experience in USG funded international organizations is an added advantage).
- Experience in collecting and analyzing data Preferred
QUALIFICATIONS
- Strong interpersonal, facilitation, and written communication skills [...]
HOW TO APPLY
Use the application link below to open the official application form.
