Descriptions

Main Duties and Responsibilities:

The Office Management Secretary (OMS) shall specifically be responsible, for:

(i) Typing all general correspondence and non-confidential matters;

(ii) Performing secretarial duties including typing, photocopying (correspondence, minutes, reports, circulars, bulletins, certificates);

(iii) Taking proper care of all machines under her charge;

(iv) Performing all filing tasks and ensuring all office duties are covered;

(v) Filing copies of typed letters in relevant files;

(vi) Receiving and directing visitors, as well as undertaking receptionist duties;

(vii) Attending telephone calls and taking messages;

(viii) Providing assistance to top executives of the University;

(ix) Undertaking routine correspondence with prior approval of one’s reporting officer;

(x) Dealing with confidential matters in the office of the executives;

(xi) Arranging meetings and appointment schedules for the senior executives;

(xii) Making hotel booking for senior executives; and

(xiii) Performing any other duties that may be assigned by a competent authority.

Salary Scale: Staff salary rank according to SJUT Scheme of Service.

Tenure: Fixed term contract of four (4) years renewable on satisfactory performance.

Office Management Secretary at St John’s University of Tanzania (SJUT)

Mode of Application

Complete application package that consists of application letter supported with detailed Curriculum Vitae (CV) with three referees and their contact details, certified relevant copies of certificates i.e. Degree/Diploma certificates, testimonials, academic transcripts plus secondary school certificates should be submitted not later than, 21st March, 2025 at 04:00 p.m. to:

Vice Chancellor,

St John’s University of Tanzania

1 St John Road, 41111 North Kikuyu | P.O Box 47, Dodoma, Tanzania.

Tel: 0677-086 095

E-mail: [email protected] OR [email protected]