Descriptions

SUMMARY

OVERVIEW

- The Delegation of the European Union to the United Republic of Tanzania and the East African Community is looking for a Secretary.

- The position is a Local Agent Job Profile of Secretary, Group III in the Delegation`s Infrastructure Section.

- The contract is a fixed-term employment contract of 2 years with a 9-month probation period.

KEY RESPONSIBILITIES

- Manage the immediate office with respect to communications, meetings, and workflows.

- Arrange appointments and maintain the Head of Section`s calendar, receive visitors, place and screen telephone calls, and answer queries.

- Organize high-level meetings, finalize agendas and invitations, ensure the production and distribution of documentation, take notes, and prepare minutes of meetings.

- Coordinate mission arrangements (travel and hotel arrangements, appointments, expense management, and protocol issues) for other staff members.

- Proofread documents and edit texts for accuracy, grammar, punctuation, and style.

- Ensure that infrastructure, office supplies, inventoried goods, and other logistical needs for the section are covered.

- Organize and facilitate the administrative work of the office, including establishing internal procedures and tracking systems for correspondence and documents.

- Record and route incoming correspondence, finalize and transmit outgoing correspondence.

- Coordinate the storage, reproduction, circulation, and retrieval of documents in the archive storeroom and in the IT tool available for filing/archiving.

- Prepare briefing materials for the Head of Section and draft responses to non-routine written enquiries.

- Follow up on the preparation by staff of reports, correspondence, briefing notes, and other documents.

- Perform general administrative tasks and coordinate with other Sections to ensure smooth running and expedition of work within the Section.

- Orient new staff members to relevant administrative procedures and practices.

REQUIREMENTS

- The base salary will depend on relevant and verified employment experience, typically starting from 3,573,768 TZS.

- A competitive benefits package, subject to certain conditions, including personal leave days and public holidays, health insurances, and a retirement savings plan.

BENEFITS

- Competitive benefits package

- Personal leave days and public holidays

- Health insurances

- Retirement savings plan

DEADLINE

- Not specified

JOB TYPE

- Fixed-term employment contract of 2 years with a 9-month probation period.

HOW TO APPLY

Depending on the number of applications received, successive phases of Selection may include shortlisting of candidates based assessment of the information provided in the cover letter, CV, practical testing and interviews. At least 2 best candidates will be invited to the final. Interested candidates are invited to consult the full vacancy notice and application instructions at the following link: Use the instructions inside the job description to apply. Applications can be sent to [email protected].