Descriptions
Summary
**GT – Hospitality & Transit at TotalEnergies**
**Overview**
- The role operates within a complex market environment with various regulations, a constrained supply system, and numerous Oil Marketing Companies (OMCs).
- The position involves regular interaction with suppliers, customers, Tanzania Revenue Authority (TRA), Petroleum Bulk Procurement Agency (PBPA), and internal staff during document processing.
**Key Responsibilities**
- **HSEQ**
- Apply Safety Management Systems.
- Ensure product quality control in line with Tanzania quality specifications as set by the Tanzania Bureau of Standards (TBS).
- **Transit and Hospitality Cost Build-Up and Invoicing**
- Prepare cost build-ups for transit customers covering product, hospitality, and handling charges.
- Prepare cost build-ups for local customers covering hospitality and handling charges.
- Ensure customers are able to pay on time and uplift products.
- Complete the process within the latest two working days from the date of outturn.
- **Hospitality Billing**
- Ensure all invoices, credit notes, and debit notes for hospitality are prepared on time.
- Dispatch invoices and related documents to the respective customers.
- Provide monthly analysis of earned hospitality income compared to budgeted income.
- Assist in responding to hospitality customer queries on time.
- **Hospitality Contracts**
- Ensure all hospitality and product contracts with GAPCO and Total are valid.
- Update contracts on time once they expire.
- **Hospitality Income Reporting**
- Update the hospitality income file daily.
- Report monthly earned income and collections to the Supply Manager.
- Ensure the monthly report is submitted by the 28th day of each month.
- **Collections**
- Ensure all hospitality invoices are paid on time by customers.
- Conduct daily follow-up on overdue invoices.
- **Hospitality Second Billing**
- Follow up to ensure workings for received products are completed.
- Ensure memos for second, third, and subsequent billing are prepared.
- Make sure all related billing work is completed by the 25th day of each month.
- Forward invoices to customers for payment before complete uplift.
- **Hospitality Loading Orders**
- Closely follow up on all customer orders to avoid delays in processing.
- Ensure customer orders are loaded appropriately.
- Ensure no orders are loaded where overdue invoices exist, unless a waiver is approved by a superior.
- **Reporting and File Management**
- Ensure reliable reporting and proper file management.
**Requirements**
- Less than 3 years of experience
- Strong time management, dedication, and concentration
- Patience, professionalism, and effective communication
- Accuracy in handling documents connected to large financial payments
**Benefits**
- Not specified
**Deadline**
- Not specified
**Job Type**
- Regular position
How to apply
Use the application link below to open the official application form.
