Descriptions
Responsibilities
Procurement Support
- Assist in sourcing, evaluating, and selecting suppliers for equipment, materials, and services.
- Prepare purchase orders and ensure timely processing and tracking.
- Maintain supplier relationships and evaluate supplier performance.
- Support negotiation of procurement terms and conditions.
- Processes supplier’s invoices for payment, matching POs against invoices and Goods receipt notes.
Logistics Coordination
- Coordinate inbound and outbound logistics, including shipping, customs clearance, and transportation.
- Track shipments, manage delivery schedules, and resolve logistical issues.
- Liaise with freight forwarders, shipping agents, and suppliers to ensure smooth logistics flow.
- Optimize warehouse and inventory management practices.
Supply Chain Support
- Collaborate with project teams to forecast procurement needs and ensure alignment with project timelines.
- Maintain accurate records of procurement activities, shipments, and inventory.
- Assist in risk management and contingency planning related to procurement and logistics.
Compliance & Documentation
- Ensure compliance with relevant regulations, safety standards, and company policies.
- Prepare and manage documentation for customs, import/export, and procurement audits.
- Prepare periodic (weekly, monthly, quarterly etc.) management and ad hoc reports.
KPIs
1. Supplier Performance & Compliance
2. CAPEX Lead Time
3. POs issued
4. On-Time Delivery Rate
Requirements
Knowledge and Experience
- Diploma in Procurement, Supply Chain, Logistics, or a related field is required; a Bachelor’s degree is preferred.
- 3-5 years of relevant experience in procurement and/or logistics coordination, ideally within a fast-paced or growth-oriented environment.
- Solid understanding of end-to-end procurement processes, including vendor selection, purchase order management, and invoice processing.
- Hands-on experience coordinating shipments, tracking deliveries, managing customs clearance, and working with freight forwarders.
- Comfortable using procurement or logistics software (e.g. SAP, Oracle, Odoo, or similar platforms).
- Strong organizational, negotiation, and communication skills; able to manage competing priorities and tight timelines.
- Proactive in identifying issues and implementing practical solutions.
- Familiarity with Tanzania’s import/export procedures and customs regulations is an advantage.
- Able to work cross-functionally with supply chain, finance, and operations teams.
