Descriptions

Duties and Responsibilities

• Procurement Support
• Assist in preparing and processing purchase requisitions, requests for quotations, and purchase orders in line with institutional and regulatory requirements.
• Maintain accurate procurement records and documentation for audit and compliance purposes.
• Vendor Management
• Assist in conducting supplier due diligence, onboarding, and performance monitoring.
• Maintain and update the approved supplier database.
• Materials and Inventory Coordination
• Assist in verifying that the correct materials and quantities requested are issued on time in line with approved requests
• Liaise with the stores team to track incoming and outgoing goods.
• Ensure timely submission of vendor invoices to the payment approval workflow to avoid delays in supplier settlements
• Storage and Stock Management
• Assist on proper storage of items according to their nature and conditions
• Support inventory checks, special stock counts, reconciling discrepancies and assisting with inventory reports
• Procurement Tracking and Reporting
• Update and maintain the daily procurement status report to ensure accurate tracking of all orders, deliveries, and pending items
• Assist in maintaining register of all contracts awarded
• General Administrative Support
• Assist in filing, organizing procurement and archiving related documents
• Provide administrative support to the Manager and other team members as needed.
• Assist in following up on document approvals to ensure timely processing of procurement and supply related requests.

Qualification and Experience

• Must be a holder of Diploma of Procurement and Supply Management or Procurement and Logistics Management.
• Experience in health-related research sector will be an added advantage

Skills and Competencies

• Be fluent in both English and Swahili languages.
• Computer skills.
• Ability to build and sustain positive working relationships with vendors Customer services oriented.
• Good skills in problem solving, teamwork.
• Customer service-oriented approach.
• Effective communication skills and a professional demeanor.
• High level of integrity, results-oriented, and able to meet deadlines.
• 
  
• The deadline for this application is 16:30 hrs EAT, 7 September 2025. All e-mail application subject lines should include: Assistant Supply Chain Intern – Dar es Salaam. Only shortlisted applicants will be contacted for interview. 

  
  

  Senior Human Resources & Administration Manager  Plot 463 Mikocheni

  
  

  P.O. Box 78,373

  Dar es Salaam, Tanzania

  Email: [email protected]

  IFAKARA HEALTH INSTITUTE