Descriptions
BACKGROUND
The Eastern Arc Mountains Conservation
Endowment Fund (EAMCEF) is a Trust Fund that was established as a mechanism to
provide sustainable financing for effective conservation of biological
resources in the Eastern Arc Mountains of Tanzania. The Eastern Arc Mountains
Conservation Endowment Fund was initially conceived as a joint initiative of
the Government of the United Republic of Tanzania, the Board of Trustees, the
World Bank and the Global Environment Facility (GEF). The Fund aims at providing long- term and
reliable funding support to conservation activities related to the promotion of
biological diversity, improvement of ecological functions and sustainable use
of natural resources in priority areas of the Eastern Arc Mountains. The Eastern Arc Mountains ecosystem forms a
major portion of the Eastern Afromontane Region which is recognized globally as
one of the 34 biodiversity hotspots characterized by high concentrations of
endemic species now under serious threat. Major mountain blocks of the Eastern
Arc spread over fifteen districts in five regions of Tanzania namely, Tanga
(East and West Usambara and Nguu Mountains), Kilimanjaro (South and North Pare
Mountains), Morogoro (Udzungwa, Ukaguru, Nguru, Rubeho, Malundwe, Mahenge and
Uluguru Mountains), Iringa (Udzungwa Mountains) and Dodoma (Rubeho Mountains). Governed by a Board of Trustees, the Fund was
officially registered in Tanzania in June 2001 under the Trustees’ Incorporation
Act (Cap. 318 R.E 2002) and it operates as a not-for-profit Conservation
Finance Trust organization with its day-to-day operations being run by the
Endowment Fund Secretariat. The Fund’s
Executive Director is the Head of the Secretariat with the main administrative
offices located in Morogoro Municipality.
The Eastern Arc Mountains forests are
under considerable pressure due to various human activities as a result of
increased population. Threats leading to biodiversity loss include expansion of
human settlements, shifting cultivation, forest fires, extraction of wood for
commercial and domestic uses, gold mining, dry season grazing, extraction of
non-wood forest products including honey, fruits, medicines, natural ropes,
resins, mushrooms and game hunting. Effective control of the drivers of
deforestation and forest degradation now ongoing in the Eastern Arc Mountains can
only be assured through the EAMCEF’s unequivocal commitment to taking
exceptional care of the Eastern Arc Mountains ecosystem and all stakeholders
impacting positively/negatively on its biological resources.
Whereas requirements for professional
manpower necessary for effective conservation of the Eastern Arc Mountains are
quite enormous, the staff line-up of EAMCEF is currently still modest. Thus,
EAMCEF needs to recruit adequate and competent staff so as to increase and enhance
its capacity to undertake its operations and programme activities. In order for
the conservation efforts to be sufficiently effective to secure and save the
unique natural heritage, the now vacant positions needs to urgently be filled
by suitably qualified and competent professional staff as detailed below.
2.0 GENERAL
PROVISIONS
The following requirements will apply
to all the posts now available in the Endowment Fund Secretariat
2.1 General
Conditions
- Proven ability in writing and speaking both
English and Kiswahili Languages. - The EAMCEF Head Office in Morogoro Municipality
will be the duty station for each of the positions. - All the positions are equally available for both
female and male Tanzanian applicants; female candidates are strongly
encouraged to apply.
- Excellent knowledge and proven ability in working
with computers and a variety of computer programmes especially Microsoft
Office applications (e.g. MS-Word, Excel, Access, Power Point, E-Mails,
Internet, etc.) and establishment and management of databases. - Ability to work under pressure and for extended
hours including working on week – ends and holidays as it may be required
from time to time. - Mature, energetic, hardworking, versatile and
self-motivated. - Obedient, honest, trustful, fast learner, smart
and socially active. - Demonstrated ability to work independently or
under minimum supervision, effectively supervise and lead others. - Each appointed Candidate will report and be
answerable to the Executive Director. - Only one (1) position is available for each of
the vacant posts.
2.2 Terms
and Conditions of Employment
A Contract of two years will be issued
to each of the successful applicants upon satisfactory performance during the
probationary period of the first three months.
Depending on the ability to perform the assigned duties, the Contract
may be renewed at the end of the second year.
An attractive remuneration package will be offered to the selected candidate
commensurate with professional qualifications and working experience.
3.0 POSITIONS,
RESPONSIBILITIES AND QUALIFICATIONS
3.1 PROGRAMME
OFFICER – PLANNING, COORDINATION AND INFORMATION MANAGEMENT (PO – PCIM)
3.1.1
Duties and Responsibilities
The
successful Programme Officer – Planning, Coordination and Information
Management (PO – PCIM) will be in-charge of and play a leading role in all
programme planning, grants management, implementation, coordination, supervision,
information management and communication activities of EAMCEF. His/her
principal duties and responsibilities will include and not be limited to the
following:
· Raise awareness to local communities and other
stakeholders on the linkages between conservation, climate change and
socio-economic development.
· Raise awareness to local communities, local
governments and other relevant partners on the EAMCEF and the benefits
available through the EAMCEF intervention programmes.
· Inform NGOs, research institutions and other stakeholders
about the opportunities available for funding conservation, climate change, research
and community - based development and livelihood activities.
· Develop and maintain an always updated central forum
for cataloguing status of activities receiving funding, information generated
from programme interventions as well as activities planned and implemented
through other conservation partners in the Eastern Arc Mountains.
· Make sure that all relevant information about the
Fund’s performance and accomplishments is always available for use by all
relevant stakeholders including the government and other development partners.
· Assist in timely planning, budgeting and progress
reporting for all programme activities.
· Handle publicity, education and extension activities
and help to plan, design, produce and disseminate relevant publicity and
extension materials from time to time.
· Developing and implementing effective communication,
public relations and information dissemination strategy for awareness creation
and attracting more support from various sources.
· Helping and effectively participating in developing, updating
and operationalizing the EAMCEF Strategic Plan, Engagement Plan, Resource
Mobilization and Communication Strategies and assist in various visibility, engagement
and communication activities as appropriate.
· Help to improve the planning, information management,
communication and organizational capacity of EAMCEF and effectively assist in
the creation of conditions necessary for effective programme delivery.
· Setting up an always up to date information management
centre and effectively supervising and monitoring its management and operations.
· Provide necessary back-up support to field activities
and effectively assist, support and supervise the Field Projects Officers,
Planning and Communication Assistant and Monitoring, Evaluation and Learning Assistant.
· Assist, provide back-up support and appropriately
gap-fill in the functions of the Marketing and Engagement Officer as it may be
required from time to time.
· Effectively collaborating and working closely with the
Marketing and Engagement Officer in planning and executing all activities and
functions related to marketing, promotion, profile raising, advocacy, engagement,
visibility and communication as appropriate.
· Drafting contracting mechanisms, supervising
contractual obligations and monitoring outputs delivery by contracted partners.
· Facilitate, coordinate, supervise and follow up implementation
of field activities financed by the Fund.
· Assist in enhancing and maintaining an always updated
website and highly active social media platforms for the Fund.
· Playing a central role in establishing relevant
partnerships and maintaining existing partnerships with relevant stakeholders
as appropriate.
· Assist in identifying, appraising, preparing proposals
and managing the granting process for funding by the Endowment Fund.
· Assist in the improvement, operationalization and
updating of the Solicitation and Grants Management Guidelines as well as the
Guidelines for Local Advisory Committees.
· Assist in developing and executing relevant training
and out-reach programmes in order to build the capacity of stakeholders.
· Assist in developing and operationalizing a Training
Policy for EAMCEF Trustees, Secretariat Staff, key partners and other relevant
stakeholders.
· Assist in information collection, storage and
dissemination including proper handling and management of IT equipment,
software and operating systems.
· Assist in setting up a Monitoring, Evaluation, Learning
and Accountability mechanism and follow up closely its operationalization.
· Assist in developing, updating and operationalization
of the Programme contents of the Strategic Plan, Situation Analysis Report,
Investment Management Policy, Business Planning, Education and Awareness
Creation documents for EAMCEF.
· Assist and advise the Executive Director in matters
pertaining to management, technical and professional issues and aspects as
appropriate.
· Doing any other relevant activity or assignment as it
may be directed by the Executive Director from time to time.
3.1.2
Academic and Professional
Qualifications
· Possession of both Bachelor and Master degrees from
recognized and reputable higher learning institutions in the fields of natural
resources management, forestry, wildlife management, biodiversity conservation,
environmental planning and management, climate
change or other relevant biological sciences.
· Formal training in planning, coordination,
communication, networking, training, capacity building and monitoring,
evaluation, learning and accountability will be desirable.
· Formal training and practical experience in project
planning, progress reporting and results based management will be a strong
merit.
· Good interpersonal skills and strong background in
conservation and community development work.
· Good writing, presentation and communication skills.
· Good working knowledge and skills in handling and
dealing with ICT (Information, Communication and Technology) issues and aspects.
· Experience in donor funded project management and
working procedures will be desirable.
· Experience in networking and dealing with partners
will be an added advantage.
· Working experience in conservation, community
development or climate change aspects in the Eastern Arc Mountains or elsewhere
will be a pre-requisite.
· Working experience in similar positions and relevant
fields of not less than five years with reputable projects/programmes/
organizations.
3.2
MONITORING, EVALUATION AND LEARNING ASSISTANT (MELA)
3.2.1 Duties and
Responsibilities
The successful Monitoring, Evaluation and
Learning Assistant (MELA) will be the principal in-charge of all matters,
aspects, activities and functions pertaining to programme monitoring, evaluation,
accountability and learning in the Endowment Fund Secretariat (EFS). The principal
duties and responsibilities of the selected Monitoring, Evaluation and Learning
Assistant (MELA) will include but be not limited to the following;
·
Act as principal
and immediate assistant to the Programme Officer – Planning, Coordination and Information
Management (PO-PCIM) and appropriately assist, back – stop and gap – fill in
his/her functions as may be required from time to time.
·
Assist and coordinate
the development of a comprehensive overall monitoring, evaluation,
accountability and learning (MEAL) framework, toolkits including performance
indicators, baselines, targets, milestones and benchmarks for each aspects of
the EAMCEF.
·
Assist to develop
and implement a systematic approach to integrate programme defined inputs,
indicators and results (Outputs, Outcomes and Impacts).
·
Assist in the coordination
of project evaluations and in capturing best practices emerging from the
intervention strategies.
·
Ensure that the Monitoring,
Evaluation, Accountability and Learning (MEAL) framework is robust and in-line
with good practice and provides a strong and objective basis for performance measurement
and management.
·
Assist to compile
and coordinate preparation of quarterly, semi-annually and annually programme
performance reports.
·
Assist and facilitate
MEAL capacity building within the EAMCEF Secretariat, programme beneficiaries
and stakeholders.
·
Assist and
facilitate the training of both EAMCEF Board and EFS Members in Results Based
Management (RBM) both in theory and in practice.
·
Review and assist
to build a robust results framework with all outcome level indicators linked to
conservation and updated templates for the whole programme cycle of the EAMCEF.
·
Assist in
improving the quality of reporting especially for outcome and impact levels.
·
Assist in
building a modern digital information management system allowing real-time portfolio
analysis and releasing human resources to technical monitoring.
·
Assist in the
monitoring and evaluation and associate their contributions into the
achievement of the overall results.
·
Assist in making
sure that exercises and findings from the monitoring and evaluation positively
inform the development of new intervention strategies.
·
In collaboration
with other programme and field staff, coordinate and capture good practices
emerging from the programme activities.
·
Assist to develop
a comprehensive reporting framework with provisions for rigorous impact assessment.
·
Prepare requisite
periodical performance reports and produce analytical progress reports to guide
the making of management decisions.
·
Assist to put in
place systems and mechanisms for collecting data to monitor the development of
defined indicators under the comprehensive reporting framework.
·
Assist to develop
and implement a standardized Management Information System accessible to the Senior
Management Team Members and other relevant parties.
·
Assist and coordinate
monitoring, evaluation and reporting of the programme performance.
·
Assist to design
and develop an MEAL database for the programme that is integrated with the
Monitoring and Evaluation Framework.
·
Provide technical
support and coordinate MEAL activities across the entire programme cycle.
·
Ensure monitoring
and reporting requirements are understood by implementers and key stakeholders.
·
Assist in timely
planning, budgeting and progress reporting for all programme activities.
·
Effectively collaborating
and working closely with the Marketing and Engagement Officer and Planning and
Communication Assistant and appropriately gap filling in their functions as it
may be required from time to time.
·
Assist, provide back-up
support and appropriately gap-fill in the functions of Field Project Officers as
it may be required from time to time.
·
Assist in setting
up a Monitoring, Evaluation, Accountability and Learning system and follow up
closely its operationalization.
·
Build capacity of
field staff and partners to set a functional groundwork for efficient data
collection, entry, compilation, processing and timely reporting at site level,
district level and programme level.
·
Contribute to
development and implementation of the organization’s MEAL framework including
indicator mapping.
·
Facilitate the utilization
of reports at site level and district level for programme planning, management
and evaluation.
·
Lead the
preparation of MEAL based quarterly feedback reports from the grantees and
field partners.
·
Maintain proper
records on implementation of the programme which will provide basis for
decision making and feedback to stakeholders.
·
Assist in the
preparation and operationalization of a computerized programme for field data
collection, coding, processing, storage and dissemination/reporting.
·
Carry out any
other responsibilities as assigned by the Executive Director, immediate
supervisor and other Senior Staff.
3.2.2
Academic and Professional Qualifications
·
Advanced Diploma
or Bachelor Degree in either Project Planning and Management, Statistics,
Planning, Natural Resources Assessment, Economic Planning or Development
Studies.
·
Formal training
in Results Based Management (RBM) and/or Monitoring, Evaluation, Accountability
and Learning (MEAL) will be one of the necessary conditions for selection.
·
At least 3 - years
solid experience in MEAL with a reputable Organization/Programme/Project.
·
Ability to
present information in logical and convincing manner.
·
Computer literacy
especially competence in MS Excel and Statistical packages and database
management.
·
Experience in
strategic planning with good background of reporting and showing results with
donors, sponsors, government entities and other key stakeholders.
·
Proven knowledge,
skills and experience in Results Based Management (RBM).
4.0 MODE OF
APPLICATION
Well qualified and interested professionals
should lodge their well written applications to the undersigned not later than 10th
June 2023. Application letters with detailed CVs, copies of relevant
certificates, testimonials and names of
three easily contactable referees should be timely made. Only shortlisted applicants will be called
for one or more interviews within two months from the application deadline.
Applications should be addressed to:
The Executive Director,
Eastern Arc Mountains Conservation Endowment Fund (EAMCEF),
Plot No. 348, Forest Hill Area,
Kingalu Road,
P.O. Box 6053,
MOROGORO – TANZANIA.
Telephone: +255
(0) 23 2934274
Cellphone: +255 (0) 755 330 558
Email: eamcef@easternarc.or.tz
Website: www.easternarc.or.tz
