NOTICE FOR 2018 ANNUAL GENERAL MEETING

AKIBA COMMERCIAL BANK PLC

07/12/19

Descriptions



 



NOTICE IS HEREBY GIVEN THAT THE 2018 ANNUAL GENERAL MEETING OF AKIBA
COMMERCIAL BANK PLC SHALL BE HELD ON SATURDAY, 07TH DECEMBER 2019 AT DAR ES
SALAAM SERENA HOTEL FROM 10:00 A.M.



____________________________________________________________________________________



 



AGENDA:



 



1.0        
NOTICE, QUORUM AND ADOPTION OF THE AGENDA



 



2.0        
TO CONFIRM THE MINUTES OF THE 2017 ANNUAL GENERAL
MEETING AND EXTRA ORDINARY GENERAL MEETING



 



3.0        
TO DISCUSS MATTERS ARISING FROM THE PREVIOUS MINUTES



 



4.0        
TO RECEIVE THE CHAIRMAN'S
STATEMENT



 



5.0        
TO RECEIVE REPORT ON
THE BANK’S PERFORMANCE



 



6.0        
TO RECEIVE AND
APPROVE THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER, 2018 TOGETHER
WITH THE DIRECTORS’ AND AUDITORS’ REPORT THEREON



 



7.0        
TO APPOINT EXTERNAL
AUDITORS FOR THE YEAR ENDING 31 DECEMBER 2019 AND APPROVE THEIR REMUNERATION



 



8.0        
ELECTION OF ONE DIRECTOR TO REPRESENT THE MINORITY
SHAREHOLDERS



 



9.0        
TO APPROVE THE
APPOINTMENT/RE-APPOINTMENT OF DIRECTORS



 



10.0   
TO DELIBERATE ON ANY
PROPOSAL RECEIVED FROM THE BOARD OF DIRECTORS/SHAREHOLDERS



 



11.0   
TO SET DATE FOR THE
NEXT AGM MEETING



 



NOTE:



 



A.       
PAPERS FOR THE MEETING



 



Papers for the meeting will be
available for collection at the Bank's Registered Offices from Monday, 2nd
December 2019 and at the meeting venue on the date of the meeting.



 



B.       
ATTENDANCE BY PROXY



 



A Shareholder entitled to
attend and vote at this meeting may, if unable to attend in person, appoint a
proxy to attend and vote on his/her behalf in
accordance with the provisions of the Articles of the Company.



 



The instrument appointing
a proxy must be signed by the respective Shareholder.



The instrument appointing
a proxy must be submitted to the Company Secretary at the Banks registered office
or via email by 10.00 a.m. Thursday, 5th December 2019.



 



C.       
ELECTION OF DIRECTOR REPRESENTING MINORITY
SHAREHOLDERS



 



One of the Directors representing the minority
Shareholders in the Board of Directors’ tenure is due, rendering the said
position vacant. Any minority Shareholder interested in contesting for the said
position is required to submit his/her application letter along with a detailed
CV to the Company Secretary not later than 12:00 noon Saturday, 30th
November 2019.



 



D.      
PROPOSALS RECEIVED FROM THE BOARD OF
DIRECTORS/SHAREHOLDERS



 



Any proposal to be discussed under Agenda item 10.0
must be submitted to the Company Secretary not later than 10.00 a.m. Thursday,
5th December 2019.



 



E.       
TRAVEL AND ACCOMMODATION



 



Each Shareholder shall be
responsible for the cost of their own travel and accommodation.



 



F.       
OTHER INFORMATION



 



Shareholders are
reminded to confirm/update their personal information with the Company
Secretary.



 



G.     
CONTACT DETAILS
FOR COMMUNICATION



 



Company Secretary



Akiba Commercial Bank Plc



3rd Floor, Amani Place, Ohio Street



P.O. Box 669



Dar es Salaam



 



Tel: 0742 972 072 or 0677 152 000



Email: cs@acbtz.com or niwaeli.mziray@acbtz.com



 



By Order of the
Board



 



Niwaeli Mziray



Company Secretary



 



1 November 2019



 



Distribution:            Shareholders
- Akiba Commercial Bank Plc



                    



Invitees:        Board of Directors - Akiba Commercial
Bank Plc



                        Senior Management - Akiba Commercial Bank Plc



                        External Auditors - PricewaterhouseCoopers



                        Director, Banking Supervision - Bank of Tanzania


Fanya Biashara yako ikue zaidi.

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